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Running a port agency requires high-stakes coordination, yet many teams are held back by spreadsheet chaos and fragmented manual tools.
OCYAN for Port Agents is a purpose-built cloud platform designed to centralise your entire operation into one secure hub.
We believe transformation isn’t about disruption—it’s about evolution.
Designed specifically for small to medium teams, OCYAN for Port Agents fits into your existing processes to eliminate admin drag and manual errors, allowing you to handle increased workloads with the precision and professional consistency of a much larger operation.
Features
Access and submit every mandatory notification—including 72h/24h pre-arrivals, waste receipts, security notices, and FAL forms 1 through 7—directly from OCYAN for Port Agents with automatic synchronisation to the National Maritime Single Window.
Every port has its own rules. OCYAN for Port Agents adapts to different authority and compliance requirements, generating all necessary documentation in one platform to ensure total consistency across any port.
Manage Proforma and Final DAs in the same system where you manage assignments. Because logged expenses automatically reflect in company accounts, you remove the need for parallel tools and manual reconciliation.
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Handle embarkation updates and structured crew and passenger lists quickly. All data stays synchronised with the NMSW, ensuring your compliance is always up to date.
Never get caught off guard by an expired document. Consolidate all certificates in one place with automated expiry tracking, giving you total visibility before the ship even arrives.
Generate professional, accurate invoices with a single click. Access historical records for vessels and port calls to generate performance reports instantly based on real data.
Monitor customer payments and critical deadlines through a centralised calendar. This view syncs with Outlook and mobile devices, so you always know what's due and from whom.
Your data remains your property—fully encrypted and hosted on GDPR-compliant EU infrastructure with backups every 30 minutes. No third-party access is permitted.
Assign customisable access levels based on responsibility. Teams can scale safely while ensuring everyone sees what they need and nothing they don't.
Update assignments, upload receipts, or check document status from any location via laptop, tablet, or mobile.
Designed to deliver a lasting impact that you can see in your bottom line.
saved per person per week
fewer reporting errors
faster operations
ROI timeline
The OCYAN Advantage
We are the trusted local expert who speaks your language and understands that product adoption is a long-term commitment.
Customer Stories
"OCYAN transformed our port agency operations. What used to take hours of manual paperwork now happens in minutes."
Maria Kovacs
Operations Director
Adriatic Maritime Services
"OCYAN transformed our port agency operations. What used to take hours of manual paperwork now happens in minutes."
Maria Kovacs
Operations Director
Adriatic Maritime Services
"OCYAN transformed our port agency operations. What used to take hours of manual paperwork now happens in minutes."
Maria Kovacs
Operations Director
Adriatic Maritime Services
See OCYAN for Port Agents in action with our Live Demo
andsimplify your operations.
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