We have moved beyond generic software to build features that match the high-stakes reality of port operations.

• Direct NMSW Integration Access and submit every mandatory notification—including 72h/24h pre-arrivals, waste receipts, security notices, and FAL forms 1 through 7—directly from OCYAN for Port Agents with automatic synchronisation to the National Maritime Single Window.
• Multi-Port Document Generation Every port has its own rules. OCYAN for Port Agents adapts to different authority and compliance requirements, generating all necessary documentation in one platform to ensure total consistency across any port.
• Integrated Disbursement Accounts Manage Proforma and Final DAs in the same system where you manage assignments. Because logged expenses automatically reflect in company accounts, you remove the need for parallel tools and manual reconciliation.
• Intelligent Crew Change Management Handle embarkation updates and structured crew and passenger lists quickly. All data stays synchronised with the NMSW, ensuring your compliance is always up to date.
• Vessel Tracking Never get caught off guard by an expired document. Consolidate all certificates in one place with automated expiry tracking, giving you total visibility before the ship even arrives.
• Automated Invoicing & Reporting Generate professional, accurate invoices with a single click. Access historical records for vessels and port calls to generate performance reports instantly based on real data.
• Payment & Due Date Visualisation Monitor customer payments and critical deadlines through a centralised calendar. This view syncs with Outlook and mobile devices, so you always know what’s due and from whom.
• Secure EU Hosting & GDPR Compliance Your data remains your property—fully encrypted and hosted on GDPR-compliant EU infrastructure with backups every 30 minutes. No third-party access is permitted.
• Role-Based Security Assign customisable access levels based on responsibility. Teams can scale safely while ensuring everyone sees what they need and nothing they don’t.
• Mobile & On-the-Go Functionality Update assignments, upload receipts, or check document status from any location via laptop, tablet, or mobile.